How to convert any file to PDF on Windows, Mac, iPhone and Android

September 19, 2025 News Fetcher

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PDF format is one of the most widely used file formats for storing and sharing documents. It is logical that PDFS is a global file format that maintains design, lines, colors and images regardless of the device used to read it. Many people use PDF files to send CVs, receipts, tickets, contracts and school papers because they guarantee that documents will look like they are regardless of who open them.

Moreover, unlike royal formats, such as Docx, XLSX and PPTX, they are less likely to disappear. It is also one of the easiest files to secure and encrypts if you send sensitive information.

The best part? You can convert any document or text to a PDF file. Let’s take a look at some common ways to do this.

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Kurt Knutsson explains how to save any PDF file. (Reuters/Hana Bear)

Save files as PDF on the desktop

If you are using Windows or Mac, there is a built -in option that allows you to save a PDF file with a few clicks. This method usually works on files such as text documents, photos and email messages.

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Windows

You can use the print function in many Windows apps to save a PDF file.

Open file In the default application.
Click File> PrintClick Printer icon Or press Ctrl + P.
In the print dialogue window, select Microsoft printing to PDF in Printer The drop -down menu.
Click Press.

Step -by -step guide shows how to save a PDF file.

Windows provides a compact method to save a PDF file. (Cyberguy “Knutsson)

Mac

Like Windows, many MacOS applications allow you to save files as PDF when printed.

Open file In the default application.
Click File> PrintClick Printer icon Or press Command + P.
In the dialogue window print, click Pdf In the lower left corner and choose its place.
Click Preserve.

Chromebook

Whether you are watching a document, image or web page (even in Android), as long as the application you have opened to support print, you can save it as PDF.

Open file.
Click File> PrintClick Printer icon Or press Ctrl + P.
In the print dialogue window, select Save as pdf in Destination The drop -down menu to choose printers.
Click Preserve.

Save files as PDF on the mobile phone

On Android and iPhone, you can take advantage of the sharing function to save files as PDFS. It also takes only some taps.

Android

There are several ways to export a PDF file on Android, where the easiest choice is the print function when sharing it.

Settings may vary depending on the Android phone manufacturer.

Open file In the default application.
Click on Share an icon.
handle Print.
Click on Pdf A button to download it.

iphone

On iPhone, you can save a PDF file in applications such as pictures, files and notes. Below are the general steps:

Open file.
Click on Share an icon.
handle Print To see a PDF view of the file.
Click on Share an icon.
handle Save files.
Then, press “Keep” In the right upper corner of the screen.

You can save a PDF file on the iPhone or Android. (Cyberguy “Knutsson)

Save a PDF file on cloud applications and services

Several applications and services online provides integrated tools to convert files to PDF format, whether you use the famous Office wings or services -based services. Let’s take a look at the options available on different platforms.

If you use Microsoft Office applications, such as Word, Excel and PowerPoint, you can only save the file as PDF.

Open file.
Click File> Save as.
Under the location that will be saved PDF, set the file type Pdf.
Click Preserve.

Follow these steps to save a PDF document in Microsoft Word. (Cyberguy “Knutsson)

For Google Working Space applications, such as documents, papers and slides, you can download them as PDF:

Open file.
Click file
Then click download,
Next, click PDF document.

If you want to save a web page in browsers like Chrome, Edge and Firefox, follow the steps below:

Open web page.
Click Three points icon or Three icon icon In the right upper corner.
Click Print.

The web page can be saved and exported as a PDF file. (Cyberguy “Knutsson)

hiring Printer or Destination to Save as pdf.
Click Preserve.

Follow these steps to save a PDF document in Edge Internet. (Cyberguy “Knutsson)

In Adobe Acrobat Reader, follow the steps below (keep in mind that you need a distinct subscription to use this feature):

Open the file in Adobe Acrobat Reader. It will be converted automatically to PDF.
Weaken Ctrl + S On Windows or Command + s On Mac to save PDF.

Nottakers such as Evernote, Oneenote and ISION also allows you to export files as PDF. For example, in an idea, you have to do this in this way:

Click Three points icon In the right upper corner.
Click Export.
He chooses Pdf in Export coordination dropping.
Click Export.

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Convert a file to PDF online

You can convert files to PDF using online conversion tools. To convert a file to PDF using CloudConvert, follow the steps below:

Go to https://cloudConvert.com/
Click Select the file.
Set file You want to convert on your computer or phone.
He chooses Pdf in Convert dropping. You can download more than one file.
Click Transform.
Click download.

While these sites provide a comfortable way to convert files to PDFS, it is best to avoid downloading sensitive documents such as tax declarations, medical records, financial data, legal contracts or personal identity documents. This is because they may store copies of these files on their servers, which means that they can become vulnerable to security violations or unauthorized access. For this, use compact tools or reliable applications (i.e. from the above mentioned).

Save actual documents as PDF files

You will find many applications to wipe and save documents as PDF on Android and iPhone. The best mentioned is Adobe Scan, which you can download to the application store or Google Play.

Here’s how to use it.

Open Adobe wiping.
If this is the first time you open, you will need that Log in Using Apple (iPhone only), Google account or Facebook.
Click on White circle At the bottom center of the screen to wipe the document.
handle Save pdf In the lower right corner.

Work with pdfs

Once your file is saved as PDF, you may want to implement various procedures to make it more useful or safe. Here’s how to work with your PDF files effectively.

Merge pdfs

You can use online tools to combine PDFS for free.

On your computer, go to https://acrobat.adobe.com/link/acrobat/combine-pdf.
Pull and drop the PDFS you want to combine into the browser window.

Adobe provides a free way to combine PDF files. (Cyberguy “Knutsson)

You can rearrange PDF files by pulling them to the position you want to be.
Click Gather In the right upper corner.

Adobe makes it possible to combine PDFS and arrange it in any arrangement. (Cyberguy “Knutsson)

PDFs shrink

Adobe also has an online tool that you can use freely to compress PDFS.

On your computer, go to https://www.adobe.com/acrobat/online/compress-pdf.html.
Pull and drop the PDF you want to press in the browser window.
Click pressure In the lower right corner.

Protect your PDF files with password

You can also protect the password PDFS for free on Adobe using the steps below.

On your computer, go to https://acrobat.adobe.com/link/acrobat/protect-pdf.
Pull and drop the PDF you want to press in the browser window.
Enter the password below Set the password. Enter the same password below Confirm the password.
Click Set the password In the lower right corner.

You can protect a PDF file with a password on Adobe. (Cyberguy “Knutsson)

PDFS registration

There are a lot of ways to sign a document, and the easiest to use the Adobe Acrobat reader.

Open PDF at Adobe Acrobat Reader on your computer.
Set Electronic Unpaid bill.
Click Add signature or Add the first letters in Fill and sign yourself Divide the list on the left.
Write your own Signature or first letters In the dialogue window. You can also draw it if you have graphics tablets or add a picture of it. Just switch to He paints or image Unpaid bill.
Click Progress.
In the toolbar on the left side of the document area, click Pen icon.
Select your Signature or first lettersThe list that appears on the right.
Put your indicator, which will now look like your signature or first letters, where you want to sign and click on Enter the signature.

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Kurt fast food

As you can see, saving any PDF file is easy regardless of your device or the statute. It takes a few clicks or taps. Use PDFS when you want to share documents without losing their formatting elements. Remember to follow best practices when sharing it, especially if they contain sensitive information. You can always add an additional layer of safety by protecting the password or PDFS.

What is the other format that you like to convert files into storage and sharing? Let’s know through writing to us in Cyberguy.com.

Kurt “Cyberguy” Knutsson is a prize -winning technical journalist and has a deep love for technology, equipment and tools that make life better through his contributions to Fox News & Fox that begins in “Fox & Friends”. Do you have a technical question? Get the free newsletter for Kurt Cyberguy, share your voice, or a story or comment in Cyberguy.com.

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